Project Officer, Fellowships

Global AIDS Interfaith Alliance (GAIA) Malawi.

The Global AIDS Interfaith Alliance (GAIA) has operated in Malawi since 2001 and became a locally registered non-governmental organization in 2007. GAIA’s mission is to deliver healthcare programs through innovative approaches that enable vulnerable populations in limited-resource communities affected by high disease burden and other health challenges to access services within their reach. We envision a resilient and healthy society where people develop their full potential. In 2021, GAIA signed a five-year cooperative agreement with USAID to strengthen the health care workforce.

Project Overview:

The five-year GAIA/USAID HRH project will strengthen Malawi’s healthcare delivery system through the meaningful engagement of local institutions. The Program will focus on the following objectives:

1) Increased availability of trained personnel and qualified health workers working in priority health areas; 2) Improved quality of healthcare through provision of technical support for faculty for both pre-service education and in-service education; and 3) Strengthening quality of health professional regulatory bodies to improve health care regulation, tracking and data availability. To achieve these objectives, our activities will provide comprehensive pre-service scholarship for nurses and midwives; recruit and provide salary for newly graduated nurses and midwives known as Fellows; develop guidelines for monitoring use by regulatory bodies; and provide clinical mentors for
training institutions and hospitals.

Roles and Responsibilities:

The Fellowships Project Officer (FPO) is responsible for coordinating all components of the Fellowship Program to ensure that targets are met, and activities are effectively implemented under the GAIA/USAID HRH project in Malawi. The FPO will take the leading role in implementing – and
strengthening – a Fellowship Program for nurses and midwives to fill public sector health worker gaps and provide paid on-the-job experience and training as fellows awaiting permanent, full-time employment.

Reporting to the Deputy Chief of Party (DCOP), the FPO will have technical program management expertise; experience with data collection, analysis and program evaluation; experience using databases, like Salesforce; advanced proficiency with Google Drive and Microsoft word, excel and
PowerPoint; familiarity with Malawi’s health landscape and related challenges; and strong relationship building skills.

Travel: 40% travel expected to locations within Malawi

Essential functions and responsibilities.

  • Support the development of work plans and lead coordination of all Fellowship Program activities to effectively reach targets under the GAIA/USAID HRH project;
  • Support fellowship recruitment efforts in collaboration with District Health Offices, District Councils and the MOH;
  • Ensure regular follow-up of fellows and with local District Councils and fellow work sites to ensure fellows are receiving adequate professional and supervisory support;
  • Routinely follow-up with fellows, encouraging them to apply for full- time positions and offering support and career guidance as needed;
  • Prepare program budgets and support HRH procurement efforts;
  • Work with District Health Offices and GAIA’s program, finance and human resources teams to ensure timely fellow data collection, submission of monthly timesheets, fellows resignation letters and on-time fellow payments (salary, settlement, leave grant, gratuity);
  • Coordinate all logistics related to Fellow training;
  • Work with the District Health Management Team (DHMT) to form a committee to nominate nurses/midwives to receive certificates of recognition;
  • Manage GAIA’s Impact Award initiative, including leading the proposal review process, distributing awards and providing regular follow-up on the status of funded projects;
  • Develop, manage and monitor a WhatsApp Fellows Support Network to promote professional networking and encourage the sharing of experiences and best practices;
  • Update internal tracking systems and Scholar/Fellow Database (Salesforce) on a regular basis;
  • Prepare and share monthly reports on fellow-related issues;
  • Lead the collection of fellow photos, videos, testimonies and success stories;
  • Perform other duties as assigned by DCOP.

Experience & Qualifications:

  • Degree in Project Management/Administration, Public Health, Public Administration, Nursing Administration or a related field;
  • Minimum of 5 years of professional project management /administration experience coordinating programs in Malawi;
  • Advanced proficiency in Microsoft Office (word, excel, power point); and other data bases.
  • Demonstrated experience using Google Drive and/or Salesforce (or a willingness to learn);
  • Experience building budgets, work plans, program evaluation tools, surveys, and with reporting;
  • Experience developing networking and career support groups;
  • Demonstrated ability to build relationships and work effectively with partners. Experience working with local and central government offices preferred;
  • Knowledge and understanding of the Malawian health care system, particularly related to the public health system and barriers to deployment;
  • Experience in data collection, monitoring, and evaluation to demonstrate long-term impact;
  • Excellent organizational, analytical, and problem-solving skills;
  • Strong oral and written communication and presentation skills in English;
  • Experience with USG funded projects preferred (specifically USAID and/or PEPFAR).

All those interested in the advertised position with relevant experiences and are meeting the job specifications should send or hand deliver their curriculum Vitae, cover letter and copies of certificates to The Country Director, Global AIDS Interfaith Alliance, 4th Plot Partridge Avenue, P.O. Box 51428, LIMBE or email to

The subject of the email should be titled the position being applied for”.